Planning an event can be very stressful and overwhelming. Every clients needs are different up to a point. When it comes to a party everyone sends out invitations.
Helpful Tip #1
You should ALWAYS put together a complete invitation ensemble with all your enclosures items, envelopes and any specialty cards such as direction cards or accommodation cards. Take this to your local post office and have it weighed and checked for size. Square and over sized invitations require extra postage AND long rectangle envelopes require more postage if printed vertical rather then horizontal. Something a lot of people do not know!
Helpful Tip #2
When making hotel reservations for your guests, you must sign a contract with the hotel to hold the rooms. The rooms are usually held 3 weeks prior to your event. Usually you are not held responsible for any unused rooms, but read your contract before you sign anything.
Helpful Tip #3
Alcohol. When you purchase alcohol for your party DO NOT buy large bottles such as gallon bottles. Purchase fifth's. Gallons are too heavy for the bartenders to pour,(they can lift and pour a bottle 400 or more times during an evening) slow down your bar service, and if you are having two or more bars, end up costing you a lot of money. Remember if you are having multiple bars you need multiple bottles. If your facility offers to do liquor service for your event, take them up on it. It will save you time and aggravation!
Helpful Tip #4
If you are having valet parking you will find you need to hire more people in the beginning because everyone comes at the same time....but as the evening goes on, staff can go home because people leave at different times.
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